Close a workbook

Ctrl+W

Open a workbook

Ctrl+O

Go to the Home tab

Alt+H

Save a workbook

Ctrl+S

Copy

Ctrl+C

Paste

Ctrl+V

Undo

Ctrl+Z

Remove cell contents

Delete

Choose a fill color

Alt+H, H

Cut

Ctrl+X

Go to Insert tab

Alt+N

Bold

Ctrl+B

Center align cell contents

Alt+H, A, C

Go to Page Layout tab

Alt+P

Go to Data tab

Alt+A

Go to View tab

Alt+W

Open context menu

Shift+F10, or

Context key

Add borders

Alt+H, B

Delete column

Alt+H, D, C

Go to Formula tab

Alt+M

Hide the selected rows

Ctrl+9

Hide the selected columns

Ctrl+0

Move to the Tell me or Search field on the Ribbon and type a search term for assistance or Help content.

Alt+Q, then enter the search term.

Open the File page and use Backstage view.

Alt+F

Open the Home tab and format text and numbers and use the Find tool.

Alt+H

Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes.

Alt+N

Open the Page Layout tab and work with themes, page setup, scale, and alignment.

Alt+P

Open the Formulas tab and insert, trace, and customize functions and calculations.

Alt+M

Open the Data tab and connect to, sort, filter, analyze, and work with data.

Alt+A

Open the Review tab and check spelling, add comments, and protect sheets and workbooks.

Alt+R

Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros.

Alt+W

Select the active tab on the ribbon, and activate the access keys.

Alt or F10. To move to a different tab, use access keys or the arrow keys.

Move the focus to commands on the ribbon.

Tab keyor Shift+Tab

Move down, up, left, or right, respectively, among the items on the Ribbon.

Arrow keys

Activate a selected button.

Spacebar or Enter

Open the list for a selected command.

Down arrow key

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Expand or collapse the ribbon.

Ctrl+F1

Open a context menu.

Shift+F10

Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys)

Move to the submenu when a main menu is open or selected.

Left arrow key

Move to the previous cell in a worksheet or the previous option in a dialog.

Shift+Tab

Move one cell up in a worksheet.

Up arrow key

Move one cell down in a worksheet.

Down arrow key

Move one cell left in a worksheet.

Left arrow key

Move one cell right in a worksheet.

Right arrow key

Move to the edge of the current data region in a worksheet.

Ctrl+Arrow key

Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column.

End, Arrow key

Move to the last cell on a worksheet, to the lowest used row of the rightmost used column.

Ctrl+End

Extend the selection of cells to the last used cell on the worksheet (lower-right corner).

Ctrl+Shift+End

Move to the cell in the upper-left corner of the window when Scroll Lock is turned on.

Home+Scroll Lock

Move to the beginning of a worksheet.

Ctrl+Home

Move one screen down in a worksheet.

Page Down

Move to the next sheet in a workbook.

Ctrl+Page Down

Move one screen to the right in a worksheet.

Alt+Page Down

Move one screen up in a worksheet.

Page Up

Move one screen to the left in a worksheet.

Alt+Page Up

Move to the previous sheet in a workbook.

Ctrl+Page Up

Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.

Tab key

Open the list of validation choices on a cell that has data validation option applied to it.

Alt+Down arrow key

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, then the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

Open the Format Cells dialog.

Ctrl+1

Format fonts in the Format Cells dialog.

Ctrl+Shift+F or Ctrl+Shift+P

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.

F2

Add or edit a cell comment.

Shift+F2

Open the Insert dialog to insert blank cells.

Ctrl+Shift+Plus sign (+)

Open the Delete dialog to delete selected cells.

Ctrl+Minus sign (-)

Enter the current time.

Ctrl+Shift+colon (:)

Enter the current date.

Ctrl+semi-colon (;)

Switch between displaying cell values or formulas in the worksheet.

Ctrl+grave accent (`)

Copy a formula from the cell above the active cell into the cell or the Formula Bar.

Ctrl+apostrophe (')

Move the selected cells.

Ctrl+X

Copy the selected cells.

Ctrl+C

Paste content at the insertion point, replacing any selection.

Ctrl+V

Open the Paste Special dialog.

Ctrl+Alt+V

Italicize text or remove italic formatting.

Ctrl+I or Ctrl+3

Bold text or remove bold formatting.

Ctrl+B or Ctrl+2

Underline text or remove underline.

Ctrl+U or Ctrl+4

Apply or remove strikethrough formatting.

Ctrl+5

Switch between hiding objects, displaying objects, and displaying placeholders for objects.

Ctrl+6

Apply an outline border to the selected cells.

Ctrl+Shift+ampersand (&)

Remove the outline border from the selected cells.

Ctrl+Shift+underline (_)

Display or hide the outline symbols.

Ctrl+8

Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

Ctrl+D

Apply the General number format.

Ctrl+Shift+tilde sign (~)

Apply the Currency format with two decimal places (negative numbers in parentheses).

Ctrl+Shift+dollar sign ($)

Apply the Percentage format with no decimal places.

Ctrl+Shift+percent sign (%)

Apply the Scientific number format with two decimal places.

Ctrl+Shift+caret sign (^)

Apply the Date format with the day, month, and year.

Ctrl+Shift+number sign (#)

Apply the Time format with the hour and minute, and AM or PM.

Ctrl+Shift+at sign (@)

Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

Ctrl+Shift+exclamation point (!)

Open the Insert hyperlink dialog.

Ctrl+K

Check spelling in the active worksheet or selected range.

F7

Display the Quick Analysis options for selected cells that contain data.

Ctrl+Q

Display the Create Table dialog.

Ctrl+L or Ctrl+T

Paste all cell contents and formatting.

A

Paste only the formulas as entered in the formula bar.

F

Paste only the values (not the formulas).

V

Paste only the copied formatting.

T

Paste only comments attached to the cell.

C

Paste only the data validation settings from copied cells.

N

Paste all cell contents and formatting from copied cells.

H

Paste all cell contents without borders.

X

Paste only column widths from copied cells.

W

Paste only formulas and number formats from copied cells.

R

Paste only the values (not formulas) and number formats from copied cells.

U

Select the entire worksheet.

Ctrl+A or Ctrl+Shift+Spacebar

Select the current and next sheet in a workbook.

Ctrl+Shift+Page Down

Select the current and previous sheet in a workbook.

Ctrl+Shift+Page Up

Extend the selection of cells by one cell.

Shift+Arrow key

Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.

Ctrl+Shift+Arrow key

Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off.

F8

Add a non-adjacent cell or range to a selection of cells by using the arrow keys.

Shift+F8

Start a new line in the same cell.

Alt+Enter

Fill the selected cell range with the current entry.

Ctrl+Enter

Complete a cell entry and select the cell above.

Shift+Enter

Select an entire column in a worksheet.

Ctrl+Spacebar

Select an entire row in a worksheet.

Shift+Spacebar

Select all objects on a worksheet when an object is selected.

Ctrl+Shift+Spacebar

Extend the selection of cells to the beginning of the worksheet.

Ctrl+Shift+Home

Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet.

Ctrl+A or Ctrl+Shift+Spacebar

Select the current region around the active cell.

Ctrl+Shift+Asterisk (*)

Select the first command on the menu when a menu or submenu is visible.

Home

Repeat the last command or action, if possible.

Ctrl+Y

Undo the last action.

Ctrl+Z

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.

F2

Expand or collapse the formula bar.

Ctrl+Shift+U

Cancel an entry in the cell or Formula Bar.

Esc

Complete an entry in the formula bar and select the cell below.

Enter

Move the cursor to the end of the text when in the formula bar.

Ctrl+End

Select all text in the formula bar from the cursor position to the end.

Ctrl+Shift+End

Calculate all worksheets in all open workbooks.

F9

Calculate the active worksheet.

Shift+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

Ctrl+Alt+F9

Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated.

Ctrl+Alt+Shift+F9

Display the menu or message for an Error Checking button.

Alt+Shift+F10

Display the Function Arguments dialog when the insertion point is to the right of a function name in a formula.

Ctrl+A

Insert argument names and parentheses when the insertion point is to the right of a function name in a formula.

Ctrl+Shift+A

Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column

Ctrl+E

Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected.

F4

Insert a function.

Shift+F3

Copy the value from the cell above the active cell into the cell or the formula bar.

Ctrl+Shift+Straight quotation mark (')

Create an embedded chart of the data in the current range.

Alt+F1

Create a chart of the data in the current range in a separate Chart sheet.

F11

Define a name to use in references.

Alt+M, M, D

Paste a name from the Paste Name dialog (if names have been defined in the workbook.

F3

Move to the first field in the next record of a data form.

Enter

Create, run, edit, or delete a macro.

Alt+F8

Open the Microsoft Visual Basic For Applications Editor.

Alt+F11

Right-click

Open the context menu for the selected cell, column, or row.

Ctrl+A

Select the entire table.

Ctrl+C

Copy selected data.

Ctrl+D

Delete the table.

Ctrl+M

Move the table.

Ctrl+R

Rename the table.

Ctrl+S

Save the file.

Ctrl+Y

Redo the last action.

Ctrl+Z

Undo the last action.

Ctrl+Spacebar

Select the current column.

Shift+Spacebar

Select the current row.

Shift+Page Up

Select all cells from the current location to the last cell of the column.

Shift+Page Down

Select all cells from the current location to the first cell of the column.

Shift+End

Select all cells from the current location to the last cell of the row.

Shift+Home

Select all cells from the current location to the first cell of the row.

Ctrl+Page Up

Move to the previous table.

Ctrl+Page Down

Move to the next table.

Ctrl+Home

Move to the first cell in the upper left corner of selected table.

Ctrl+End

Move to the last cell in the lower right corner of selected table (the last row of the Add Column).

Ctrl+Left arrow

Move to the first cell of selected row.

Ctrl+Right arrow

Move to the last cell of selected row.

Ctrl+Up arrow

Move to the first cell of selected column.

Ctrl+Down arrow

Move to the last cell of selected column.

Ctrl+Esc

Close a dialog or cancel a process, such as a paste operation.

Alt+Down arrow

Open the AutoFilter Menu dialog.

F5

Open the Go To dialog.

F9

Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot.

F1

• F1 alone: displays the Excel Help task pane.

• Ctrl+F1: displays or hides the ribbon.

• Alt+F1: creates an embedded chart of the data in the current range.

• Alt+Shift+F1: inserts a new worksheet.

F2

• F2 alone: edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.

• Shift+F2: adds or edits a cell comment.

• Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.

F3

• F3 alone: displays the Paste Name dialog. Available only if names have been defined in the workbook.

• Shift+F3: displays the Insert Function dialog.

F4

• F4 alone: repeats the last command or action, if possible.

  When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references.

• Ctrl+F4: closes the selected workbook window.

• Alt+F4: closes Excel.

F5

• F5 alone: displays the Go To dialog.

• Ctrl+F5: restores the window size of the selected workbook window.

F6

• F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split , F6 includes the split panes when switching between panes and the ribbon area.

• Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon.

• Ctrl+F6: switches to the next workbook window when more than one workbook window is open.

F7

• F7 alone: Opens the Spelling dialog to check spelling in the active worksheet or selected range.

• Ctrl+F7: performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel.

F8

• F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.

• Shift+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.

• Ctrl+F8: performs the Size command when a workbook is not maximized.

• Alt+F8: displays the Macro dialog to create, run, edit, or delete a macro.

F9

• F9 alone: calculates all worksheets in all open workbooks.

• Shift+F9: calculates the active worksheet.

• Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

• Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

• Ctrl+F9: minimizes a workbook window to an icon.

F10

• F10 alone: Turns key tips on or off. (Pressing Alt does the same thing.)

• Shift+F10: displays the shortcut menu for a selected item.

• Alt+Shift+F10: displays the menu or message for an Error Checking button.

• Ctrl+F10: maximizes or restores the selected workbook window.

F11

• F11 alone: Creates a chart of the data in the current range in a separate Chart sheet.

• Shift+F11: inserts a new worksheet.

• Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

F12

• F12 alone: displays the Save As dialog.

Alt

• Displays the Key Tips (new shortcuts) on the ribbon.

For example,

• Alt, W, P switches the worksheet to Page Layout view.

• Alt, W, L switches the worksheet to Normal view.

• Alt, W, I switches the worksheet to Page Break Preview view.

Arrow keys

• Move one cell up, down, left, or right in a worksheet.

• Ctrl+Arrow key moves to the edge of the current data region in a worksheet.

• Shift+Arrow key extends the selection of cells by one cell.

• Ctrl+Shift+Arrow key extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.

• Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons.

• Down or Up arrow key selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group.

• In a dialog, arrow keys move between options in an open drop-down list, or between options in a group of options.

• Down or Alt+Down arrow key opens a selected drop-down list.

Backspace

• Deletes one character to the left in the Formula Bar.

• Also clears the content of the active cell.

• In cell editing mode, it deletes the character to the left of the insertion point.

Delete

• Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.

• In cell editing mode, it deletes the character to the right of the insertion point.

End

• End turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on.

• If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column.

• End also selects the last command on the menu when a menu or submenu is visible.

• Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text.

• Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.

Enter

• Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).

• In a data form, it moves to the first field in the next record.

• Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.

• In a dialog, it performs the action for the default command button in the dialog (the button with the bold outline, often the OK button).

• Alt+Enter starts a new line in the same cell.

• Ctrl+Enter fills the selected cell range with the current entry.

• Shift+Enter completes a cell entry and selects the cell above.

Esc

• Cancels an entry in the cell or Formula Bar.

• Closes an open menu or submenu, dialog, or message window.

• It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.

Home

• Moves to the beginning of a row in a worksheet.

• Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on.

• Selects the first command on the menu when a menu or submenu is visible.

• Ctrl+Home moves to the beginning of a worksheet.

• Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.

Page Down

• Moves one screen down in a worksheet.

• Alt+Page Down moves one screen to the right in a worksheet.

• Ctrl+Page Down moves to the next sheet in a workbook.

• Ctrl+Shift+Page Down selects the current and next sheet in a workbook.

Page Up

• Moves one screen up in a worksheet.

• Alt+Page Up moves one screen to the left in a worksheet.

• Ctrl+Page Up moves to the previous sheet in a workbook.

• Ctrl+Shift+Page Up selects the current and previous sheet in a workbook.

Spacebar

• In a dialog, performs the action for the selected button, or selects or clears a check box.

• Ctrl+Spacebar selects an entire column in a worksheet.

• Shift+Spacebar selects an entire row in a worksheet.

• Ctrl+Shift+Spacebar selects the entire worksheet.

• If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region. Pressing Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time selects the entire worksheet.

• When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.

• Alt+Spacebar displays the Control menu for the Excel window.

Tab key

• Moves one cell to the right in a worksheet.

• Moves between unlocked cells in a protected worksheet.

• Moves to the next option or option group in a dialog.

• Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog.

• Ctrl+Tab switches to the next tab in dialog.

• Ctrl+Shift+Tab switches to the previous tab in a dialog.

Paste

+V
or
Control+V

Copy

+C
or
Control+C

Clear

Delete

Save

+S
or
Control+S

Undo

+Z
or
Control+Z

Redo

+Y
or
Control+Y
or
+Shift+Z

Cut

+X
or
Control+X

Bold

+B
or
Control+B

Print

+P
or
Control+P

Open Visual Basic

Option+F11

Fill Down

+D
or
Control+D

Fill Right

+R
or
Control+R

Insert cells

Control+Shift+=

Delete cells

+Hyphen
or
Control+Hyphen

Calculate all open workbooks

+=
or
F9

Close window

+W
or
Control+W

Quit Excel

+Q

Display the Go To dialog

Control+G
or
F5

Display the Format Cells dialog

+1
or
Control+1

Display the Replace dialog

Control+H
or
+Shift+H

Paste Special

+Control+V
or
Control+Option+V
or
+Option+V

Underline

+U

Italic

+I
or
Control+I

New blank workbook

+N
or
Control+N

New workbook from template

+Shift+P

Display the Save As dialog

+Shift+S
or
F12

Display the Help window

F1
or
+Forward slash (/)

Select All

+A
or
+Shift+Spacebar

Add or remove a filter

+Shift+F
or
Control+Shift+L

Minimize or maximize the ribbon tabs

+Option+R

Display the Open dialog

+O
or
Control+O

Check spelling

F7

Open the thesaurus

Shift+F7

Display the Formula Builder

Shift+F3

Open the Define Name dialog

+F3

Open the Create names dialog

+Shift+F3

Insert a new sheet *

Shift+F11

Print

+P
or
Control+P

Print preview

+P
or
Control+P

Expand or minimize the ribbon

+Option+R

Switch to full screen view

+Control+F

Switch to the next application

+Tab

Switch to the previous application

+Shift+Tab

Close the active workbook window

+W

Copy the image of the screen and save it to
a Screen Shot file on your desktop.

+Shift+3

Minimize the active window

Control+F9

Maximize or restore the active window

Control+F10
or
+F10

Hide Excel.

+H

Move to the next box, option, control, or command

Tab

Move to the previous box, option, control, or command

Shift+Tab

Exit a dialog or cancel an action

ESC

Perform the action assigned to the default command button (the button with the bold outline, often the OK button)

Return

Cancel the command and close

ESC

Move one cell up, down, left, or right

Arrow keys

Move to the edge of the current data region

+Arrow key

Move to the beginning of the row

Home
On a MacBook, press FN+Left arrow key

Move to the beginning of the sheet

Control+Home
On a MacBook, press Control+FN+Left arrow key

Move to the last cell in use on the sheet

Control+End
On a MacBook, press Control+FN+Right arrow key

Move down one screen

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Page Down
On a MacBook, press FN+Down arrow key

Move up one screen

Page Up
On a MacBook, press FN+Up arrow key

Move one screen to the right

Option+Page Down
On a MacBook, press FN+Option+Down arrow key

Move one screen to the left

Option+Page Up
On a MacBook, press FN+Option+Up arrow key

Move to the next sheet in the workbook

Control+Page Down
or
Option+Right arrow key

Move to the previous sheet in the workbook

Control+Page Down
or
Option+Left arrow key

Scroll to display the active cell

Control+Delete

Display the Go To dialog

Control+G

Display the Find dialog

Control+F
or
Shift+F5

Access search (when in a cell or when a cell is selected)

+F

Move between unlocked cells on a protected sheet

Tab key

Edit the selected cell

F2

Complete a cell entry and move forward in the selection

Return

Start a new line in the same cell

Control+Option+Return

Fill the selected cell range with the text that you type

+Return
or
Control+Return

Complete a cell entry and move up in the selection

Shift+Return

Complete a cell entry and move to the right in the selection

Tab key

Complete a cell entry and move to the left in the selection

Shift+Tab

Cancel a cell entry

ESC

Delete the character to the left of the insertion point, or delete the selection

Delete

Delete the character to the right of the insertion point, or delete the selection
Note: Some smaller keyboards do not have this key

On a MacBook, press FN+Delete

Delete text to the end of the line
Note: Some smaller keyboards do not have this key

Control+
On a MacBook, press Control+FN+Delete

Move one character up, down, left, or right

Arrow keys

Move to the beginning of the line

Home
On a MacBook, press FN+Left arrow key

Insert a comment

Shift+F2

Open and edit a cell comment

Shift+F2

Fill down

Control+D
or
+D

Fill to the right

Control+R
or
+R

Define a name

Control+L

Edit the selected cell

F2

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

Delete

Complete a cell entry

Return

Enter a formula as an array formula

+Shift+Return
or
Control+Shift+Return

Cancel an entry in the cell or formula bar

ESC

Display the Formula Builder after you type a valid function name in a formula

Control+A

Insert a hyperlink

+K
or
Control+K

Edit the active cell and position the insertion point at the end of the line

Control+U

Open the Formula Builder

Shift+F3

Calculate the active sheet

Shift+F9

Display a contextual menu

Shift+F10

Start a formula

Equal (=)

Toggle the formula reference style between absolute, relative, and mixed

+T
or
F4

Insert the AutoSum formula

+Shift+T

Enter the date

Control+Semicolon (;)

Enter the time

+Semicolon (;)

Copy the value from the cell above the active cell into the cell or the formula bar

Control+Shift+Inch mark (')

Alternate between displaying cell values and displaying cell formulas

Control+Grave accent (`)

Copy a formula from the cell above the active cell into the cell or the formula bar

Control+Apostrophe (')

Display the AutoComplete list

Control+Option+Down arrow key

Define a name

Control+L

Open the Smart Lookup pane

Control+Option+ +L

Edit the selected cell

F2

Create a table

+T
or
Control+T

Insert a line break in a cell

+Option+Return
or
Control+Option+Return

Insert special characters like symbols, including emoji

Control+ +Spacebar

Increase font size

+Shift+Right angle bracket (>)

Decrease font size

+Shift+Left angle bracket (<)

Align center

+E

Align left

+L

Display the Modify Cell Style dialog

+Shift+L

Display the Format Cells dialog

+1

Apply the general number format

Control+Shift+Tilde (~)

Apply the currency format with two decimal places (negative numbers appear in red with parentheses)

Control+Shift+Dollar sign ($)

Apply the percentage format with no decimal places

Control+Shift+Percent sign (%)

Apply the exponential number format with two decimal places

Control+Shift+Caret (^)

Apply the date format with the day, month, and year

Control+Shift+Hash mark (#)

Apply the time format with the hour and minute, and indicate AM or PM

Control+Shift+At symbol (@)

Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values

Control+Shift+Exclamation mark (!)

Apply the outline border around the selected cells

+Option+Zero (0)

Add an outline border to the right of the selection

+Option+Right arrow key

Add an outline border to the left of the selection

+Option+Left arrow key

Add an outline border to the top of the selection

+Option+Up arrow key

Add an outline border to the bottom of the selection

+Option+Down arrow key

Remove outline borders

+Option+Hyphen

Apply or remove bold formatting

+B

Apply or remove italic formatting

+I

Apply or remove underscoring

+U

Apply or remove strikethrough formatting

+Shift+X

Hide a column

+Right parenthesis ())
or
Control+Right parenthesis ())

Unhide a column

+Shift+Right parenthesis ())
or
Control+Shift+Right parenthesis ())

Hide a row

+Left parenthesis (()
or
Control+Left parenthesis (()

Unhide a row

+Shift+Left parenthesis (()
or
Control+Shift+Left parenthesis (()

Edit the active cell

Control+U

Cancel an entry in the cell or the formula bar

ESC

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

Delete

Paste text into the active cell

+V

Complete a cell entry

Return

Give selected cells the current cell's entry

+Return
or
Control+Return

Enter a formula as an array formula

+Shift+Return
or
Control+Shift+Return

Display the Formula Builder after you type a valid function name in a formula

Control+A

Extend the selection by one cell

Shift+Arrow key

Extend the selection to the last nonblank cell in the same column or row as the active cell

+Shift+Arrow key

Extend the selection to the beginning of the row

Shift+Home
On a MacBook, press Shift+FN+Left arrow key

Extend the selection to the beginning of the sheet

Control+Shift+Home
On a MacBook, press Control+Shift+FN+Left arrow key

Extend the selection to the last cell used
on the sheet (lower-right corner)

Control+Shift+End
On a MacBook, press Control+Shift+FN+Right arrow key

Select the entire column

Control+Spacebar

Select the entire row

Shift+Spacebar

Select the entire sheet

+A

Select only visible cells

+Shift+Asterisk (*)

Select only the active cell when multiple cells are selected

Shift+Delete

Extend the selection down one screen

Shift+Page Down
On a MacBook, Shift+FN+Down arrow

Extend the selection up one screen

Shift+Page Up
On a MacBook, Shift+FN+Up arrow

Alternate between hiding objects, displaying objects,
and displaying placeholders for objects

Control+6

Turn on the capability to extend a selection
by using the arrow keys

F8

Add another range of cells to the selection

Shift+F8

Select the current array, which is the array that the
active cell belongs to

Control+Forward slash (/)

Select cells in a row that don't match the value
in the active cell in that row.
You must select the row starting with the active cell

Control+Backward slash ()

Select only cells that are directly referred to by formulas in the selection

Control+Shift+Left bracket ([)

Select all cells that are directly or indirectly referred to by formulas in the selection

Control+Shift+Left brace ({)

Select only cells with formulas that refer directly to the active cell

Control+Right bracket (])

Select all cells with formulas that refer directly or indirectly to the active cell

Control+Shift+Right brace (})

Copy

+C
or
Control+V

Paste

+V
or
Control+V

Cut

+X
or
Control+X

Clear

Delete

Delete the selection

Control+Hyphen

Undo the last action

+Z

Hide a column

+Right parenthesis ())
or
Control+Right parenthesis ())

Unhide a column

+Shift+Right parenthesis ())
or
Control+Shift+Right parenthesis ())

Hide a row

+Left parenthesis (()
or
Control+Left parenthesis (()

Unhide a row

+Shift+Left parenthesis (()
or
Control+Shift+Left parenthesis (()

Move from top to bottom within the selection (down) *

Return

Move from bottom to top within the selection (up) *

Shift+Return

Move from left to right within the selection,
or move down one cell if only one column is selected

Tab key

Move from right to left within the selection,
or move up one cell if only one column is selected

Shift+Tab

Move clockwise to the next corner of the selection

Control+Period

Group selected cells

+Shift+K

Ungroup selected cells

+Shift+J

Insert a new chart sheet. *

F11

Cycle through chart object selection

Arrow keys

Open the Sort dialog

+Shift+R

Add or remove a filter

+Shift+F
or
Control+Shift+L

Display the Filter list or PivotTable page
field pop-up menu for the selected cell

Option+Down arrow key

Display or hide outline symbols

Control+8

Hide selected rows

Control+9

Unhide selected rows

Control+Shift+Left parenthesis ( ( )

Hide selected columns

Control+Zero

Unhide selected columns

Control+Shift+Right parenthesis ( ) )

Display the Help window

F1

Edit the selected cell

F2

Insert or edit a cell comment

Shift+F2

Open the Save dialog

Option+F2

Open the Formula Builder

Shift+F3

Open the Define Name dialog

+F3

Close

+F4

Display the Go To dialog

F5

Display the Find dialog

Shift+F5

Move to the Search Sheet dialog

Control+F5

Check spelling

F7

Open the thesaurus

Shift+F7
or
Control+Option+ +R

Extend the selection

F8

Add to the selection

Shift+F8

Display the Macro dialog

Option+F8

Calculate all open workbooks

F9

Calculate the active sheet

Shift+F9

Minimize the active window

Control+F9

Display a contextual menu, or 'right click' menu

Shift+F10

Maximize or restore the active window

Control+F10
or
+F10

Insert a new chart sheet*

F11

Insert a new sheet*

Shift+F11

Insert an Excel 4.0 macro sheet

+F11

Open Visual Basic

Option+F11

Display the Save As dialog

F12

Display the Open dialog

+F12

Toggle Drawing mode

+Control+Z

Move one cell to the right

Tab

Move one cell up, down, left, or right

Arrow keys

Moves to the cell to the right

Tab key

Move within cell text

Arrow keys

Copy

+C

Paste

+V

Cut

+X

Undo

+Z

Redo

+Y or +Shift+Z

Bold

+B

Italic

+I

Underline

+U

Select all

+A

Select a range of cells

Shift+Left or Right arrow key

Insert a line break within a cell

Alt+Return

Move cursor to the beginning of the current line within a cell

+Left arrow key

Move cursor to the end of the current line within a cell

+Right arrow key

Move cursor to the beginning of the current cell

+Up arrow key

Move cursor to the end of the current cell

+Down arrow key

Within a cell that contains a line break, move cursor up by one paragraph

Option+Up arrow key

Within a cell that contains a line break, move cursor down by one paragraph

Option+Down arrow key

Move cursor right by one word

Option+Right arrow key

Move cursor left by one word

Option+Left arrow key

Move one cell to the right

Tab key

Move one cell up, down, left, or right

Arrow keys

Save

Control+S

Copy

Control+C

Paste

Control+V

Copy formatting

Control+Shift+C

Cut

Control+X

Undo

Control+Z

Redo

Control+Y or
Control+Shift+Z

Bold

Control+B

Italic

Control+I

Underline

Control+U

Select all

Control+A

Find

Control+F

Insert a line break within a cell

Alt+Enter

Move one cell to the right

Tab key

Move one cell up, down, left, or right

Arrow keys

Extend selection left one cell

Shift+Left arrow key

Extend selection right one cell

Shift+Right arrow key

Extend selection left to the first cell

Shift+Control+Left arrow key

Extend selection right to the last cell

Shift+Control+Right arrow key

Move one character to the left

Control+Left arrow key

(after tapping in the formula bar)

Move one character to the right

Control+Right arrow key

(after tapping in the formula bar)

Move cursor one word to the left

Control+Left arrow key

(after tapping in the formula bar)

Move cursor one word to the right

Control+Right arrow key

(after tapping in the formula bar)

Select or cancel the selection of one character to the left

Shift+Left arrow key

(after tapping in the formula bar)

Select or cancel the selection of one character to the right.

Shift+Right arrow key

(after tapping in the formula bar)

Display shortcut menu

Shift+F10

Next Pane

F6

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, and then the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

Save

Control+S

Copy

Control+C

Cut

Control+X

Paste

Control+V

Undo

Control+Z

Redo

Control+Y

Bold

Control+B

Italic

Control+I

Underline

Control+U

Select all

Control+A

Find

Control+F

Repeat

Control+Y

Replace

Control+H

Insert table

Control+T

Insert a line break within a cell

Alt+Enter

Clear selected cell

Delete

Go to a specific cell

Ctrl+G

Move down

Page Down or Down arrow key

Move up

Page Up or Up arrow key

Print

Ctrl+P

Copy

Ctrl+C

Paste

Ctrl+V

Cut

Ctrl+X

Undo

Ctrl+Z

Open workbook

Ctrl+O

Close workbook

Ctrl+W

Save As

Alt+F2

Find

Ctrl+F

Bold

Ctrl+B

Open context menu

• Windows keyboard: Windows context key+F10. The Windows context key is between the Left Alt key and the Left Ctrl key

• Other keyboard: Shift+F10

Tell me

Alt+Q

Find

Ctrl+F or Shift+F3

Repeat Find, downward

Shift+F4

Repeat Find, upward

Ctrl+Shift+F4

Insert chart

Alt+F1

Go to the Tell Me field on the ribbon and type a search term.

Alt+Windows logo key, Q

Open the File tab and use the Backstage view

Alt+Windows logo key, F

Open the Home tab and format text and numbers, or use other tools such as Find.

Alt+Windows logo key, H

Open the Insert tab and insert a function, table, chart, hyperlink, or comment.

Alt+Windows logo key, N

Open the Data tab and refresh connections or use data tools.

Alt+Windows logo key, A

Open the Review tab and use the Accessibility Checker or work with comments.

Alt+Windows logo key, R

Open the View tab to choose a view, freeze rows or columns in your worksheet, or show gridlines and headers

Alt+Windows logo key, W

Select the active tab of the Ribbon, and activate the access keys.

Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.

Move the focus to commands on the Ribbon.

Enter, then the Tab key or Shift+Tab

Activate a selected button.

Spacebar or Enter

Open the list for a selected command

Spacebar or Enter

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Esc

Insert a row above the current row

Alt+Windows logo key+H, I, R

Insert a column to the left of the current column

Alt+Windows logo key+H, I, C

Cut

Ctrl+X

Copy

Ctrl+C

Paste

Ctrl+V

Undo

Ctrl+Z

Redo

Ctrl+Y

Start a new line in the same cell

Alt+Enter

Insert hyperlink

Ctrl+K

Insert Table

Ctrl+L

Insert function

Shift+F3

Increase font size

Ctrl+Shift+Right angle bracket (>)

Decrease font size

Ctrl+Shift+Left angle bracket (<)

Apply a Filter

Alt+Windows logo key+A, T

Re-apply a Filter

Ctrl+Alt+L

Complete cell entry and select the cell below

Enter

Complete cell entry and select the cell above

Shift+Enter

Complete cell entry and select the next cell in the row

Tab key

Complete cell entry and select the previous cell in the row

Shift+Tab

Cancel cell entry

Esc

Edit selected cell

F2

Cycle through all the various combinations of absolute and relative references when a cell reference or range is selected in a formula.

F4

Clear selected cell

Delete

Clear selected cell and start editing

Backspace

Go to beginning of cell line

Home

Go to end of cell line

End

Select right by character

Shift+Right arrow key

Select to beginning of cell data

Shift+Home

Select to end of cell data

Shift+End

Select left by character

Shift+Left arrow key

Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next non-blank cell.

Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

Bold

Ctrl+B

Italics

Ctrl+I

Underline

Ctrl+U

Paste formatting

Shift+Ctrl+V

Apply the outline border to selected cells

Ctrl+Shift+Ampersand (&)

Up one cell

Up arrow key, or Shift+Enter

Down one cell

Down arrow key, or Enter

Move right one cell

Right arrow key, or the Tab key

Go to the beginning of the row

Home

Go to cell A1

Ctrl+Home

Go to the last cell of used range

Ctrl+End

Move down one screen (28 rows)

Page Down

Move up one screen (28 rows)

Page Up

Move to the edge of the current data region

Ctrl+Right arrow key or Ctrl+Left arrow key

Move between ribbon and workbook content

Ctrl+F6

Move to a different ribbon tab

Tab key

Press Enter to go to the ribbon for that tab.

Insert new sheet

Shift+F11

Switch to next sheet

Alt+Control+Page Down

Switch to previous sheet

Alt+Control+Page Up

Open menu/Drill down

Alt+Down arrow key

Drill up

Alt+Up arrow key

Follow hyperlink

Ctrl+Enter

Open Comment pane while editing

Shift+F2

Select a range of cells

Shift+Arrow keys

Select an entire column

Ctrl+Spacebar

Select a entire row

Shift+Spacebar

Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.

Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

From top to bottom (or forward through selection)

Enter

From bottom to top (or back through selection)

Shift+Enter

Forward through a row (or down through a single-column selection)

Tab key

Back through a row (or up through a single-column selection)

Shift+Tab

Calculate workbook (refresh)

F9

Full calculate

Ctrl+Shift+Alt+F9

Refresh external data

Alt+F5

Refresh all external data

Ctrl+Alt+F5

Auto Sum

Alt+Equals (=)

Move among landmark regions

Ctrl+F6 or Ctrl+Shift+F6

Move within the landmark regions

Tab key or Shift+Tab

Go to Tell Me box to run any command

Alt+Q

Display or hide Key Tips or access the ribbon

Alt+Windows logo key

Edit selected cell

F2

Go to a specific cell

Ctrl+G

Move to a different worksheet in the workbook

Ctrl+Alt+Page Up or Ctrl+Alt+Page Down

Open context menu

Shift+F10

Read row header

Ctrl+Alt+Shift+T

Read row until active cell

Ctrl+Alt+Shift+Home

Read row from active cell

Ctrl+Alt+Shift+End

Read column header

Ctrl+Alt+Shift+H

Read column until active cell

Ctrl+Alt+Shift+Page Up

Read column from active cell

Ctrl+Alt+Shift+Page Down

Dialogs moving option

Ctrl+Alt+Spacebar

Go to 'Tell me what you want to do'

Alt+Q

Open

Ctrl+O

Save

Ctrl+S

Close

Ctrl+W

Cut

Ctrl+X

Copy

Ctrl+C

Paste

Ctrl+V

Select all

Ctrl+A

Bold

Ctrl+B

Italic

Ctrl+I

Underline

Ctrl+U

Decrease font size 1 point

Ctrl+[

Increase font size 1 point

Ctrl+]

Center text

Ctrl+E

Left align text

Ctrl+L

Right align text

Ctrl+R

Cancel

Esc

Undo

Ctrl+Z

Re-do

Ctrl+Y

Zoom

Alt+W, Q, then tab in Zoom dialog box to the value you want.

To use Backstage view, open the File page.

Alt+F

To use themes, colors, and effects, such as page borders, open the Design tab.

Alt+G

To use common formatting commands, paragraph styles, or to use the Find tool. open Home tab.

Alt+H

To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab .

Alt+M

To insert tables, pictures and shapes, headers, or text boxes, open Insert tab.

Alt+N

To work with page margins, page orientation, indentation, and spacing, open Layout tab.

Alt+P

To type a search term for Help content, open 'Tell me' box on ribbon.

Alt+Q, then enter the search term

To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab.

Alt+R

To add a table of contents, footnotes, or a table of citations, open the References tab.

Alt+S

To choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnification and manage multiple windows of documents.

Alt+W

Select the active tab of the ribbon and activate the access keys.

Alt or F10. Use access keys or arrow keys to move to a different tab.

Move the focus to commands on the ribbon.

Tab or Shift+Tab

Move the focus to each command on the ribbon, forward or backward, respectively.

Tab or Shift+Tab

Move down, up, left, or right, respectively, among the items on the ribbon.

Down Arrow, Up Arrow, Left Arrow, or Right Arrow

Expand or collapse the ribbon.

Ctrl+F1

Display the shortcut menu for a selected item.

Shift+F10

Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane .

F6

Activate a selected command or control on the ribbon.

Spacebar or Enter

Open a selected menu or gallery on the ribbon.

Spacebar or Enter

Finish modifying a value in a control on the ribbon, and move focus back to the document.

Enter

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, and then the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

Create a new document.

Ctrl+N

Open a document.

Ctrl+O

Close a document.

Ctrl+W

Split the document window.

Alt+Ctrl+S

Remove the document window split.

Alt+Shift+C or Alt+Ctrl+S

Save a document.

Ctrl+S

Insert a hyperlink.

Ctrl+K

Go back one page.

Alt+Left Arrow

Go forward one page.

Alt+Right Arrow

Refresh.

F9

Print a document.

Ctrl+P

Switch to print preview.

Alt+Ctrl+I

Move around the preview page when zoomed in.

Arrow keys

Move by one preview page when zoomed out.

Page Up or Page Down

Move to the first preview page when zoomed out.

Ctrl+Home

Move to the last preview page when zoomed out.

Ctrl+End

Insert a comment (in the Revision task pane).

Alt+R, C

Turn change tracking on or off.

Ctrl+Shift+E

Close the Reviewing Pane if it is open.

Alt+Shift+C

Select Review tab on ribbon.

Alt+R, then Down Arrow to move to commands on this tab.

Select Spelling & Grammar

Alt+R, S

Open the search box in the Navigation task pane.

Ctrl+F

Replace text, specific formatting, and special items.

Ctrl+H

Go to a page, bookmark, footnote, table, comment, graphic, or other location.

Ctrl+G

Switch between the last four places that you have edited.

Alt+Ctrl+Z

One character to the left

Left Arrow

One character to the right

Right Arrow

One word to the left

Ctrl+Left Arrow

One word to the right

Ctrl+Right Arrow

One paragraph up

Ctrl+Up Arrow

One paragraph down

Ctrl+Down Arrow

One cell to the left (in a table)

Shift+Tab

One cell to the right (in a table)

Tab

Up one line

Up Arrow

Down one line

Down Arrow

To the end of a line

End

To the beginning of a line

Home

To the top of the window

Alt+Ctrl+Page Up

To the end of the window

Alt+Ctrl+Page Down

Up one screen (scrolling)

Page Up

Down one screen (scrolling)

Page Down

To the top of the next page

Ctrl+Page Down

To the top of the previous page

Ctrl+Page Up

To the end of a document

Ctrl+End

To the beginning of a document

Ctrl+Home

To a previous revision

Shift+F5

After opening a document, to the location you were working in when the document was last closed

Shift+F5

Mark a table of contents entry.

Alt+Shift+O

Mark a table of authorities entry (citation).

Alt+Shift+I

Choose citation options

Alt+Shift+F12, Spacebar

Mark an index entry.

Alt+Shift+X

Insert a footnote.

Alt+Ctrl+F

Insert an endnote.

Alt+Ctrl+D

Go to next footnote.

Alt+Shift+>

Go to previous footnote.

Alt+Shift+<

Go to 'Tell me what you want to do' and Smart Lookup.

Alt+Q

Switch to Read Mode view

Alt+W, F

Switch to Print Layout view.

Alt+Ctrl+P

Switch to Outline view.

Alt+Ctrl+O

Switch to Draft view.

Alt+Ctrl+N

Promote a paragraph.

Alt+Shift+Left Arrow

Demote a paragraph.

Alt+Shift+Right Arrow

Demote to body text.

Ctrl+Shift+N

Move selected paragraphs up.

Alt+Shift+Up Arrow

Move selected paragraphs down.

Alt+Shift+Down Arrow

Expand text under a heading.

Alt+Shift+Plus Sign

Collapse text under a heading.

Alt+Shift+Minus Sign

Expand or collapse all text or headings.

Alt+Shift+A

Hide or display character formatting.

The slash (/) key on the numeric keypad

Show the first line of text or all text.

Alt+Shift+L

Show all headings with the Heading 1 style.

Alt+Shift+1

Show all headings up to Heading n.

Alt+Shift+n

Insert a tab character.

Ctrl+Tab

Go to beginning of document.

Home

Go to end of document.

End

Go to page n.

n (n is the page number you want to go to), Enter

Exit Read mode.

Esc

Turn extend mode on.

F8

Select the nearest character.

F8, and then press Left Arrow or Right Arrow

Increase the size of a selection.

F8 (press once to select a word, twice to select a sentence, and so on)

Reduce the size of a selection.

Shift+F8

Turn extend mode off.

Esc

Extend a selection one character to the right.

Shift+Right Arrow

Extend a selection one character to the left.

Shift+Left Arrow

Extend a selection to the end of a word.

Ctrl+Shift+Right Arrow

Extend a selection to the beginning of a word.

Ctrl+Shift+Left Arrow

Extend a selection to the end of a line.

Shift+End

Extend a selection to the beginning of a line.

Shift+Home

Extend a selection one line down.

Shift+Down Arrow

Extend a selection one line up.

Shift+Up Arrow

Extend a selection to the end of a paragraph.

Ctrl+Shift+Down Arrow

Extend a selection to the beginning of a paragraph.

Ctrl+Shift+Up Arrow

Extend a selection one screen down.

Shift+Page Down

Extend a selection one screen up.

Shift+Page Up

Extend a selection to the beginning of a document.

Ctrl+Shift+Home

Extend a selection to the end of a document.

Ctrl+Shift+End

Extend a selection to the end of a window.

Alt+Ctrl+Shift+Page Down

Extend a selection to include the entire document.

Ctrl+A

Select a vertical block of text.

Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode

Extend a selection to a specific location in a document.

F8+arrow keys; press Esc to cancel selection mode

Delete one character to the left.

Backspace

Delete one word to the left.

Ctrl+Backspace

Delete one character to the right.

Delete

Delete one word to the right.

Ctrl+Delete

Cut selected text to the Office Clipboard.

Ctrl+X

Undo the last action.

Ctrl+Z

Cut to the Spike. (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location).

Ctrl+F3

Open the Office Clipboard

Press Alt+H to move to the Home tab, and then press F,O.

Copy selected text or graphics to the Office Clipboard.

Ctrl+C

Cut selected text or graphics to the Office Clipboard.

Ctrl+X

Paste the most recent addition or pasted item from the Office Clipboard.

Ctrl+V

Move text or graphics once.

F2 (then move the cursor and press Enter)

Copy text or graphics once.

Shift+F2 (then move the cursor and press Enter)

When text or an object is selected, open the Create New Building Block dialog box.

Alt+F3

When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.

Shift+F10

Cut to the Spike.

Ctrl+F3

Paste the Spike contents.

Ctrl+Shift+F3

Copy the header or footer used in the previous section of the document.

Alt+Shift+R

Select the next cell's contents.

Tab

Select the preceding cell's contents.

Shift+Tab

Extend a selection to adjacent cells.

Hold down Shift and press an arrow key repeatedly

Select a column.

Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:

• Press Shift+Alt+Page Down to select the column from top to bottom.

• Press Shift+Alt+Page Up to select the column from bottom to top.

Select an entire row

Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row.

• From the first cell in the row, press Shift+Alt+End to select the row from left to right.

• From the last cell in the row, press Shift+Alt+Home to select the row from right to left.

Extend a selection (or block).

Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode

Select an entire table.

Alt+5 on the numeric keypad (with Num Lock off)

To the next cell in a row

Tab

To the previous cell in a row

Shift+Tab

To the first cell in a row

Alt+Home

To the last cell in a row

Alt+End

To the first cell in a column

Alt+Page Up

To the last cell in a column

Alt+Page Down

To the previous row

Up Arrow

To the next row

Down Arrow

Row up

Alt+Shift+Up Arrow

Row down

Alt+Shift+Down Arrow

New paragraphs in a cell

Enter

Tab characters in a cell

Ctrl+Tab

Open the Font dialog box to change the formatting of characters.

Ctrl+D

Change the case of letters.

Shift+F3

Format all letters as capitals.

Ctrl+Shift+A

Apply bold formatting.

Ctrl+B

Apply an underline.

Ctrl+U

Underline words but not spaces.

Ctrl+Shift+W

Double-underline text.

Ctrl+Shift+D

Apply hidden text formatting.

Ctrl+Shift+H

Apply italic formatting.

Ctrl+I

Format letters as small capitals.

Ctrl+Shift+K

Apply subscript formatting (automatic spacing).

Ctrl+Equal Sign

Apply superscript formatting (automatic spacing).

Ctrl+Shift+Plus Sign

Remove manual character formatting.

Ctrl+Spacebar

Change the selection to the Symbol font.

Ctrl+Shift+Q

Open the Font dialog box to change the font.

Ctrl+Shift+F

Increase the font size.

Ctrl+Shift+>

Decrease the font size.

Ctrl+Shift+<

Increase the font size by 1 point.

Ctrl+]

Decrease the font size by 1 point.

Ctrl+[

Copy formatting from text.

Ctrl+Shift+C

Apply copied formatting to text.

Ctrl+Shift+V

Switch a paragraph between centered and left-aligned.

Ctrl+E

Switch a paragraph between justified and left-aligned.

Ctrl+J

Switch a paragraph between right-aligned and left-aligned.

Ctrl+R

Left align a paragraph.

Ctrl+L

Indent a paragraph from the left.

Ctrl+M

Remove a paragraph indent from the left.

Ctrl+Shift+M

Create a hanging indent.

Ctrl+T

Reduce a hanging indent.

Ctrl+Shift+T

Remove paragraph formatting.

Ctrl+Q

Display nonprinting characters.

Ctrl+Shift+* (asterisk on numeric keypad does not work)

Review text formatting.

Shift+F1 (then click the text with the formatting you want to review)

Copy formats.

Ctrl+Shift+C

Paste formats.

Ctrl+Shift+V

Single-space lines.

Ctrl+1

Double-space lines.

Ctrl+2

Set 1.5-line spacing.

Ctrl+5

Add or remove one line space preceding a paragraph.

Ctrl+0 (zero)

Open Apply Styles task pane.

Ctrl+Shift+S

Open Styles task pane.

Alt+Ctrl+Shift+S

Start AutoFormat.

Alt+Ctrl+K

Apply the Normal style.

Ctrl+Shift+N

Apply the Heading 1 style.

Alt+Ctrl+1

Apply the Heading 2 style.

Alt+Ctrl+2

Apply the Heading 3 style.

Alt+Ctrl+3

A field

Ctrl+F9

A line break

Shift+Enter

A page break

Ctrl+Enter

A column break

Ctrl+Shift+Enter

An em dash

Alt+Ctrl+Minus Sign (on the numeric keypad)

An en dash

Ctrl+Minus Sign (on the numeric keypad)

An optional hyphen

Ctrl+Hyphen

A nonbreaking hyphen

Ctrl+Shift+Hyphen

A nonbreaking space

Ctrl+Shift+Spacebar

The copyright symbol

Alt+Ctrl+C

The registered trademark symbol

Alt+Ctrl+R

The trademark symbol

Alt+Ctrl+T

An ellipsis

Alt+Ctrl+Period

A single opening quotation mark

Ctrl+`(single quotation mark), `(single quotation mark)

A single closing quotation mark

Ctrl+' (single quotation mark), ' (single quotation mark)

Double opening quotation marks

Ctrl+` (single quotation mark), Shift+' (single quotation mark)

Double closing quotation marks

Ctrl+' (single quotation mark), Shift+' (single quotation mark)

An AutoText entry

Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down Alt and press X.

The character code, Alt+X

Find out the Unicode character code for the selected character

Alt+X

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.

Alt+the character code (on the numeric keypad)

Preview a mail merge.

Alt+Shift+K

Merge a document.

Alt+Shift+N

Print the merged document.

Alt+Shift+M

Edit a mail-merge data document.

Alt+Shift+E

Insert a merge field.

Alt+Shift+F

Insert a DATE field.

Alt+Shift+D

Insert a LISTNUM field.

Alt+Ctrl+L

Insert a Page field.

Alt+Shift+P

Insert a TIME field.

Alt+Shift+T

Insert an empty field.

Ctrl+F9

Update linked information in a Microsoft Word source document.

Ctrl+Shift+F7

Update selected fields.

F9

Unlink a field.

Ctrl+Shift+F9

Switch between a selected field code and its result.

Shift+F9

Switch between all field codes and their results.

Alt+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

Alt+Shift+F9

Go to the next field.

F11

Go to the previous field.

Shift+F11

Lock a field.

Ctrl+F11

Unlock a field.

Ctrl+Shift+F11

Open the Set Proofing Language dialog box

Alt+R, U, L

Review list of proofing languages

Down Arrow

Set default languages

Alt+R, L

Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.

Alt+~

Turn Korean Input Method Editor (IME) on 101 keyboard on or off.

Right Alt

Turn Chinese Input Method Editor (IME) on 101 keyboard on or off.

Ctrl+Spacebar

Get Help or visit Office.com.

F1

Move text or graphics.

F2

Repeat the last action.

F4

Choose the Go To command (Home tab).

F5

Go to the next pane or frame.

F6

Choose the Spelling command (Review tab).

F7

Extend a selection.

F8

Update the selected fields.

F9

Show KeyTips.

F10

Go to the next field.

F11

Choose the Save As command.

F12

Start context-sensitive Help or reveal formatting.

Shift+F1

Copy text.

Shift+F2

Change the case of letters.

Shift+F3

Repeat a Find or Go To action.

Shift+F4

Move to the last change.

Shift+F5

Go to the previous pane or frame (after pressing F6).

Shift+F6

Choose the Thesaurus command (Review tab, Proofing group).

Shift+F7

Reduce the size of a selection.

Shift+F8

Switch between a field code and its result.

Shift+F9

Display a shortcut menu.

Shift+F10

Go to the previous field.

Shift+F11

Choose the Save command.

Shift+F12

Expand or collapse the ribbon.

Ctrl+F1

Choose the Print Preview command.

Ctrl+F2

Cut to the Spike.

Ctrl+F3

Close the window.

Ctrl+F4

Go to the next window.

Ctrl+F6

Insert an empty field.

Ctrl+F9

Maximize the document window.

Ctrl+F10

Lock a field.

Ctrl+F11

Choose the Open command.

Ctrl+F12

Insert the contents of the Spike.

Ctrl+Shift+F3

Edit a bookmark.

Ctrl+Shift+F5

Go to the previous window.

Ctrl+Shift+F6

Update linked information in a Word source document.

Ctrl+Shift+F7

Extend a selection or block.

Ctrl+Shift+F8, and then press an arrow key

Unlink a field.

Ctrl+Shift+F9

Unlock a field.

Ctrl+Shift+F11

Choose the Print command.

Ctrl+Shift+F12

Go to the next field.

Alt+F1

Create a new Building Block.

Alt+F3

Exit Word.

Alt+F4

Restore the program window size.

Alt+F5

Move from an open dialog box back to the document, for dialog boxes that support this behavior.

Alt+F6

Find the next misspelling or grammatical error.

Alt+F7

Run a macro.

Alt+F8

Switch between all field codes and their results.

Alt+F9

Display the Selection task pane.

Alt+F10

Display Microsoft Visual Basic code.

Alt+F11

Go to the previous field.

Alt+Shift+F1

Choose the Save command.

Alt+Shift+F2

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

Alt+Shift+F9

Display a menu or message for an available action.

Alt+Shift+F10

Choose Table of Contents button in the Table of Contents container when the container is active.

Alt+Shift+F12

Display Microsoft System Information.

Ctrl+Alt+F1

Choose the Open command.

Ctrl+Alt+F2

Switch to the next window.

Alt+Tab

Switch to the previous window.

Alt+Shift+Tab

Close the active window.

Ctrl+W or Ctrl+F4

Restore the size of the active window after you maximize it.

Alt+F5

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

F6

Move to a task pane from another pane in the program window (counterclockwise direction).

Shift+F6

When more than one window is open, switch to the next window.

Ctrl+F6

Switch to the previous window.

Ctrl+Shift+F6

Maximize or restore a selected window.

Ctrl+F10

Copy a picture of the screen to the Clipboard.

Print Screen

Copy a picture of the selected window to the Clipboard.

Alt+Print Screen

Move to the next option or option group.

Tab

Move to the previous option or option group.

Shift+Tab

Switch to the next tab in a dialog box.

Ctrl+Tab

Switch to the previous tab in a dialog box.

Ctrl+Shift+Tab

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box.

Spacebar

Select an option; select or clear a check box.

Alt+ the letter underlined in an option

Open a selected drop-down list.

Alt+Down Arrow

Select an option from a drop-down list.

First letter of an option in a drop-down list

Close a selected drop-down list; cancel a command and close a dialog box.

Esc

Run the selected command.

Enter

Move to the beginning of the entry.

Home

Move to the end of the entry.

End

Move one character to the left or right.

Left Arrow or Right Arrow

Move one word to the left.

Ctrl+Left Arrow

Move one word to the right.

Ctrl+Right Arrow

Select or unselect one character to the left.

Shift+Left Arrow

Select or unselect one character to the right.

Shift+Right Arrow

Select or unselect one word to the left.

Ctrl+Shift+Left Arrow

Select or unselect one word to the right.

Ctrl+Shift+Right Arrow

Select from the insertion point to the beginning of the entry.

Shift+Home

Select from the insertion point to the end of the entry.

Shift+End

Display the Open dialog box.

Ctrl+F12 or Ctrl+O

Display the Save As dialog box.

F12

Open the selected folder or file.

Enter

Open the folder one level above the selected folder.

BACKSPACE

Delete the selected folder or file.

DELETE

Display a shortcut menu for a selected item such as a folder or file.

Shift+F10

Move forward through options.

Tab

Move back through options.

Shift+Tab

Open the Look in list.

F4 or Alt+I

Cancel an action.

Esc

Undo an action.

Ctrl+Z

Redo or repeat an action.

Ctrl+Y

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

F6

When a menu is active, move to a task pane. (You may need to press Ctrl+Tab more than once.)

Ctrl+Tab

When a task pane is active, select the next or previous option in the task pane.

Tab or Shift+Tab

Display the full set of commands on the task pane menu.

Ctrl+Spacebar

Perform the action assigned to the selected button.

Spacebar or Enter

Open a drop-down menu for the selected gallery item.

Shift+F10

Select the first or last item in a gallery.

Home or End

Scroll up or down in the selected gallery list.

Page Up or Page Down

Display the shortcut menu for the selected item.

Shift+F10

Display the menu or message for an available action or for the AutoCorrect Options button or the Paste options button . If more than one action is present, switch to the next action and display its menu or message.

Alt+Shift+F10

Move between options in a menu of available actions.

Arrow keys

Perform the action for the selected item on a menu of available actions.

Enter

Close the available actions menu or message.

Esc

Select the active tab of the Ribbon and activate the access keys.

Alt or F10. Press either of these keys again to move back to the document and cancel the access keys.

Move to another tab of the Ribbon.

F10 to select the active tab, and then Left Arrow or Right Arrow

Expand or collapse the Ribbon.

Ctrl+F1

Display the shortcut menu for the selected item.

Shift+F10

Move the focus to select each of the following areas of the window:

• Active tab of the Ribbon

• Any open task panes

• Status bar at the bottom of the window

• Your document

F6

Move the focus to each command on the Ribbon, forward or backward, respectively.

Tab or Shift+Tab

Move down, up, left, or right, respectively, among the items on the Ribbon.

Down Arrow, Up Arrow, Left Arrow, or Right Arrow

Activate the selected command or control on the Ribbon.

Spacebar or Enter

Open the selected menu or gallery on the Ribbon.

Spacebar or Enter

Activate a command or control on the Ribbon so you can modify a value.

Enter

Finish modifying a value in a control on the Ribbon, and move focus back to the document.

Enter

Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)

F1

Create a nonbreaking space.

Ctrl+Shift+Spacebar

Create a nonbreaking hyphen.

Ctrl+Shift+Hyphen

Make letters bold.

Ctrl+B

Make letters italic.

Ctrl+I

Make letters underline.

Ctrl+U

Decrease font size one value.

Ctrl+Shift+<

Increase font size one value.

Ctrl+Shift+>

Decrease font size 1 point.

Ctrl+[

Increase font size 1 point.

Ctrl+]

Remove paragraph or character formatting.

Ctrl+Spacebar

Copy the selected text or object.

Ctrl+C

Cut the selected text or object.

Ctrl+X

Paste text or an object.

Ctrl+V

Paste special

Ctrl+Alt+V

Paste formatting only

Ctrl+Shift+V

Undo the last action.

Ctrl+Z

Redo the last action.

Ctrl+Y

Open the Word Count dialog box.

Ctrl+Shift+G

Create a new document.

Ctrl+N

Open a document.

Ctrl+O

Close a document.

Ctrl+W

Split the document window.

Alt+Ctrl+S

Remove the document window split.

Alt+Shift+C or Alt+Ctrl+S

Save a document.

Ctrl+S

Open the Navigation task pane (to search document).

Ctrl+F

Repeat find (after closing Find and Replace window).

Alt+Ctrl+Y

Replace text, specific formatting, and special items.

Ctrl+H

Go to a page, bookmark, footnote, table, comment, graphic, or other location.

Ctrl+G

Switch between the last four places that you have edited.

Alt+Ctrl+Z

Open a list of browse options. Press the arrow keys to select an option, and then press Enter to browse through a document by using the selected option.

Alt+Ctrl+Home

Move to the previous browse object (set in browse options).

Ctrl+Page Up

Move to the next browse object (set in browse options).

Ctrl+Page Down

Switch to Print Layout view.

Alt+Ctrl+P

Switch to Outline view.

Alt+Ctrl+O

Switch to Draft view.

Alt+Ctrl+N

Promote a paragraph.

Alt+Shift+Left Arrow

Demote a paragraph.

Alt+Shift+Right Arrow

Demote to body text.

Ctrl+Shift+N

Move selected paragraphs up.

Alt+Shift+Up Arrow

Move selected paragraphs down.

Alt+Shift+Down Arrow

Expand text under a heading.

Alt+Shift+PLUS SIGN

Collapse text under a heading.

Alt+Shift+Minus Sign

Expand or collapse all text or headings.

Alt+Shift+A

Hide or display character formatting.

The slash (/) key on the numeric keypad

Show the first line of body text or all body text.

Alt+Shift+L

Show all headings with the Heading 1 style.

Alt+Shift+1

Show all headings up to Heading n.

Alt+Shift+n

Insert a tab character.

Ctrl+Tab

Print a document.

Ctrl+P

Switch to print preview.

Alt+Ctrl+I

Move around the preview page when zoomed in.

Arrow keys

Move by one preview page when zoomed out.

Page Up or Page Down

Move to the first preview page when zoomed out.

Ctrl+Home

Move to the last preview page when zoomed out.

Ctrl+End

Insert a comment.

Alt+Ctrl+M

Turn change tracking on or off.

Ctrl+Shift+E

Close the Reviewing Pane if it is open.

Alt+Shift+C

Go to beginning of document.

Home

Go to end of document.

End

Go to page n.

n, Enter

Exit reading layout view.

Esc

Mark a table of contents entry.

Alt+Shift+O

Mark a table of authorities entry (citation).

Alt+Shift+I

Choose citation options

Alt+Shift+F12, Spacebar

Mark an index entry.

Alt+Shift+X

Insert a footnote.

Alt+Ctrl+F

Insert an endnote.

Alt+Ctrl+D

Insert a hyperlink.

Ctrl+K

Go back one page.

Alt+Left Arrow

Go forward one page.

Alt+Right Arrow

Refresh.

F9

Delete one character to the left.

BACKSPACE

Delete one word to the left.

Ctrl+BACKSPACE

Delete one character to the right.

DELETE

Delete one word to the right.

Ctrl+DELETE

Cut selected text to the Office Clipboard.

Ctrl+X

Undo the last action.

Ctrl+Z

Cut to the Spike.

Ctrl+F3

Open the Office Clipboard

Press Alt+H to move to the Home tab, and then press F,O.

Copy selected text or graphics to the Office Clipboard.

Ctrl+C

Cut selected text or graphics to the Office Clipboard.

Ctrl+X

Paste the most recent addition or pasted item from the Office Clipboard.

Ctrl+V

Move text or graphics once.

F2 (then move the cursor and press Enter)

Copy text or graphics once.

Shift+F2 (then move the cursor and press Enter)

When text or an object is selected, open the Create New Building Block dialog box.

Alt+F3

When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.

Shift+F10

Cut to the Spike.

Ctrl+F3

Paste the Spike contents.

Ctrl+Shift+F3

Copy the header or footer used in the previous section of the document.

Alt+Shift+R

A field

Ctrl+F9

A line break

Shift+Enter

A page break

Ctrl+Enter

A column break

Ctrl+Shift+Enter

An em dash

Alt+Ctrl+Minus Sign

An en dash

Ctrl+Minus Sign

An optional hyphen

Ctrl+Hyphen

A nonbreaking hyphen

Ctrl+Shift+Hyphen

A nonbreaking space

Ctrl+Shift+Spacebar

The copyright symbol

Alt+Ctrl+C

The registered trademark symbol

Alt+Ctrl+R

The trademark symbol

Alt+Ctrl+T

An ellipsis

Alt+Ctrl+Period

A single opening quotation mark

Ctrl+`(single quotation mark), `(single quotation mark)

A single closing quotation mark

Ctrl+' (single quotation mark), ' (single quotation mark)

Double opening quotation marks

Ctrl+` (single quotation mark), Shift+' (single quotation mark)

Double closing quotation marks

Ctrl+' (single quotation mark), Shift+' (single quotation mark)

An AutoText entry

Enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down Alt and press X.

The character code, Alt+X

Find out the Unicode character code for the selected character

Alt+X

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad.

Alt+the character code (on the numeric keypad)

Turn extend mode on.

F8

Select the nearest character.

F8, and then press Left Arrow or Right Arrow

Increase the size of a selection.

F8 (press once to select a word, twice to select a sentence, and so on)

Reduce the size of a selection.

Shift+F8

Turn extend mode off.

Esc

Extend a selection one character to the right.

Shift+Right Arrow

Extend a selection one character to the left.

Shift+Left Arrow

Extend a selection to the end of a word.

Ctrl+Shift+Right Arrow

Extend a selection to the beginning of a word.

Ctrl+Shift+Left Arrow

Extend a selection to the end of a line.

Shift+End

Extend a selection to the beginning of a line.

Shift+Home

Extend a selection one line down.

Shift+Down Arrow

Extend a selection one line up.

Shift+Up Arrow

Extend a selection to the end of a paragraph.

Ctrl+Shift+Down Arrow

Extend a selection to the beginning of a paragraph.

Ctrl+Shift+Up Arrow

Extend a selection one screen down.

Shift+Page Down

Extend a selection one screen up.

Shift+Page Up

Extend a selection to the beginning of a document.

Ctrl+Shift+Home

Extend a selection to the end of a document.

Ctrl+Shift+End

Extend a selection to the end of a window.

Alt+Ctrl+Shift+Page Down

Extend a selection to include the entire document.

Ctrl+A

Select a vertical block of text.

Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode

Extend a selection to a specific location in a document.

F8+arrow keys; press Esc to cancel selection mode

Select the next cell's contents.

Tab

Select the preceding cell's contents.

Shift+Tab

Extend a selection to adjacent cells.

Hold down Shift and press an arrow key repeatedly

Select a column.

Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:

• Press Shift+Alt+Page Down to select the column from top to bottom.

• Press Shift+Alt+Page Up to select the column from bottom to top.

Extend a selection (or block).

Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode

Select an entire table.

Alt+5 on the numeric keypad (with NUM LOCK off)

One character to the left

Left Arrow

One character to the right

Right Arrow

One word to the left

Ctrl+Left Arrow

One word to the right

Ctrl+Right Arrow

One paragraph up

Ctrl+Up Arrow

One paragraph down

Ctrl+Down Arrow

One cell to the left (in a table)

Shift+Tab

One cell to the right (in a table)

Tab

Up one line

Up Arrow

Down one line

Down Arrow

To the end of a line

End

To the beginning of a line

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To the top of the window

Alt+Ctrl+Page Up

To the end of the window

Alt+Ctrl+Page Down

Up one screen (scrolling)

Page Up

Down one screen (scrolling)

Page Down

To the top of the next page

Ctrl+Page Down

To the top of the previous page

Ctrl+Page Up

To the end of a document

Ctrl+End

To the beginning of a document

Ctrl+Home

To a previous revision

Shift+F5

After opening a document, to the location you were working in when the document was last closed

Shift+F5

To the next cell in a row

Tab

To the previous cell in a row

Shift+Tab

To the first cell in a row

Alt+Home

To the last cell in a row

Alt+End

To the first cell in a column